红十字国际委员会东亚地区代表处招聘|行政助理,坐标北京

The International Committee of the Red Cross (ICRC) is an independent, neutral organization providing humanitarian protection and assistance for victims of armed conflict and other situations of violence. It takes action in response to emergencies, works in protracted conflicts and other situations of violence and at the same time promotes respect for international humanitarian law (IHL) and its implementation in national law. The ICRC has over 18 000 staff across 90 countries and is funded by voluntary contributions from the States party to the Geneva Conventions; national Red Cross and Red Crescent societies; supranational organizations and public and private sources.

The Administrative Assistant provides secretarial and administrative support to the Regional Delegation for East Asia, based in Beijing. In support to the Assistant & Information Management Officer: s/he deals with the requests regarding meetings, appointments and official documents, etc. for Head of Regional Delegation and her/his deputies (thereafter “Management”); s/he provides support on information management and conducts relevant trainings to users.

Secretarial Duties

• Makes appointments and carries out administrative arrangements

• Assists Management in managing key stakeholders’ contacts, maintaining calendar, arranging appointments and scheduling meetings, reserving transportations, organizing travel, editing verbal notes and diplomatic letters, formatting reports, distributing messages, etc.

• Supports the Assistant & Information Management Officer on other ad-hoc tasks

Information Management                                 

• Acts as a relay of information management policies/guidelines

• Provides timely IM support to users

• Updates information in a range of collaborative tools and databases

• Organizes internal trainings bilaterally or in groups (correspondence/ICRC Protocol, TeamSpace, etc.)

• Contributes to information management projects upon the request of the Assistant & Information Management Officer

Other Responsibilities

• Handles reception tasks, welcomes visitors, transfers calls, receiving and sending (diplomatic) pouch, mails and fax etc.

• Handles the subscriptions of newspaper and magazine

• Establishes and updates      delegation\s telephone &      address list

• Upon request, supports Finance department for managing petty cash (10% - max      ½ day per week)

• Bachelor degree in secretarial studies, English, education technology, social science, or any other related field (overseas degree must be recognized by Ministry of Education of China)

• 2 years  of administrative support experience

• China  native; Fluent in English, both oral and written – good mastery of written      grammar; CET-6 or above certificate

• Proficiency  in MS Office Suite – Word (advanced), Excel, PowerPoint and Outlook

• Capable  of drafting thorough, concise and user-friendly documents

• Strong skills  of communication, organizing and planning

• Punctual, discreet, detailed-oriented and respecting confidentiality

• Time-sensitive, able to work under pressure  and meet deadlines

• Working experience in an international setting

• Some knowledge in MS SharePoint, Microsoft Visio as an asset

• Solution and service oriented

• Quick learner and ability to conduct trainings

• A monthly gross salary from CNY 7500 to CNY 13300 on a 13-month basis

• 20 days of annual leaves

• Commercial medical insurance coverage

• Rewarding diverse work in a humanitarian and multicultural environment

• Initial on-boarding program in the delegation and virtual classroom organized by Headquarters information management unit